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Office Manager

About the Job:

Samasource is looking for a versatile, dynamic and friendly Office Manager who will provide office support for our rapidly-growing Montreal office to ensure the smooth day-to-day operations. Reporting to both the Director of HR and a key member of the Business Operations team, this role will be responsible for the administrative aspects of running the office, as well as being the go-to person to handle local HR administration and various coordination with appropriate departments. 

Our ideal candidate will be able to take charge in a startup environment to keep the office running smoothly -- we need a friendly, problem-solving, detail-oriented, and flexible person who has the desire to help us foster a warm, welcoming office environment.


Key Responsibilities: 

  • Office Management:
    • Oversee all day-to-day needs and logistics for maintaining a clean and organized office
    • Provide general office support: phone calls, welcoming visitors, and general Samasource inquiries
    • Maintain and act as the admin of office systems and tech platforms, including email and data management, company intranet, etc.
    • Order and stock supplies
    • Process all incoming and outgoing mail and packages
    • Manage relationships with property management, local suppliers, and other outside vendors
    • Lead planning and logistics for team events, staff meetings, off-sites and other activities, as well as documentation of those activities for social media and archives
  • HR Administration:
    • Support onboarding and offboarding processes for new and exiting employees
    • Provide assistance with rolling out the new local benefits plan
    • Help facilitate onsite interview setup to ensure world-class candidate experience
    • Keep track of and lead preparation for local recruitment events (job fairs, etc.)
    • Provide support to HR to streamline requests (parental leave, benefits, etc.)
    • Provide ad-hoc support to the Director of HR for special projects


Minimum Qualifications:

  • Minimum 2 years’ office management or administration experience
  • Tech-savvy, comfortable with MAC OS, Microsoft Office Suite, and Google enterprise applications
  • Prior experience with HR administration in some capacity 
  • Excellent communication, organization, time management, and multitasking ability
  • At home in a fast-paced environment with unsolved challenges, where versatility is key
  • Comfortable working with multiple internal teams and external partners
  • Comfortable with both G-Suite and MS Office
  • Bilingual in French & English
  • Desire to build upon a fun, positive work culture
  • Strong interest in supporting our social mission
  • Friendly and approachable demeanor


Preferred Qualifications: 

  • Experience working at a startup or small business
  • Slack, Zoom, and Asana systems experience
  • Recruitment coordination experience
  • Event planning experience
  • Great sense of humor


About Samasource:

25% of the Fortune 50 trust Samasource to deliver secure, high-quality training data and validation for the technology teams driving humanity forward. From self-driving cars to smart hardware, Samasource fuels AI. Founded over a decade ago, we’re experts in image, video and sensor data annotation and validation for machine learning algorithms in industries including automotive, navigation, AR/VR, biotech, agriculture, manufacturing, and e-commerce. Our staff are driven by a mission to expand opportunity for low-income people through the digital economy, and our social business model has helped lift over 50,000 people out of poverty.


Our Culture:

Samasource is quite unique. We are a technology company with a social mission. People that thrive in a high growth environment, love working on the bleeding edge of technology, and really care about having a positive impact on the world are a great fit for the Samasource culture. Our core values are grit, integrity, humanity, and GTD (Get Things Done).


Our Benefits:
Samasource offers competitive compensation commensurate with experience and a full benefits package, including: medical, dental, and vision insurance, long-term disability insurance, life and AD&D insurance, employer-matching Group RRSP, generous holiday and vacation policies, sabbaticals, a monthly fitness stipend, and professional development opportunities.


At Samasource, we take pride in being a diverse and equal opportunity employer.

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